Privacy Policy

1. Introduction

This Privacy Policy explains how KiraAsing collects, uses, processes, stores, protects, and discloses personal data and other information when you use our website, progressive web app, receipt scanning tool, bill splitting calculator, and related services.

KiraAsing is designed to help users calculate and split bills by scanning or uploading receipts, entering bill details, assigning items to people, and sharing payment summaries.

By using KiraAsing, you consent to the collection and processing of your information as described in this Privacy Policy.

The Personal Data Protection Act 2010 regulates the processing of personal data in commercial transactions in Malaysia. The official Personal Data Protection Commissioner describes the law as protecting the interests of data subjects and regulating data users who process personal data in commercial transactions.

2. Information We May Collect

Depending on how you use KiraAsing, we may collect the following information.

2.1 Information You Provide Directly

• Names or labels of people involved in a bill.
• Receipt images uploaded by you.
• Restaurant or merchant names shown on receipts.
• Bill items and item prices.
• Tax, service charge, discounts, rounding, or total amounts.
• Payment notes or payment instructions entered by you.
• DuitNow ID, phone number, bank account reference, or QR code if you choose to add them.
• Email address or login details if account features are introduced.
• Support messages or enquiries sent to us.

2.2 Receipt and Bill Data

When you scan or upload a receipt, we may process information contained in the receipt, such as:

• Merchant name, date and time.
• Purchased items and prices.
• Discounts, service charge, tax or SST, rounding amount.
• Total bill amount.
• Payment method shown on the receipt, if any.

You should avoid uploading receipts that contain sensitive or unnecessary personal information.

2.3 Technical and Usage Data

• Device type, browser type, and operating system.
• IP address and approximate location based on technical data.
• Pages visited, features used, and date and time of access.
• Error logs, performance and analytics data.

2.4 Cookies and Similar Technologies

We may use cookies, local storage, session storage, or similar technologies to keep the app functioning properly, save temporary bill sessions, remember user preferences, improve performance, analyse usage, and support security features. You may disable cookies through your browser settings, but some features may not work properly.

3. How We Use Your Information

• Provide the KiraAsing service and scan, read, and extract receipt information.
• Calculate bill splits and generate payment summaries.
• Allow you to share summaries through WhatsApp or other platforms.
• Save bill history or user preferences, if enabled.
• Improve app performance, accuracy, and develop new features.
• Respond to enquiries or support requests.
• Detect bugs, errors, abuse, or security risks.
• Comply with legal or regulatory obligations.

We do not use your receipt data to process actual payments unless such a feature is clearly introduced and separately disclosed.

4. Legal Basis and Consent

Where required by law, we process personal data based on your consent, contractual necessity, legitimate business interests, legal obligations, or other lawful grounds.

By uploading receipts, entering names, adding payment details, or using KiraAsing, you confirm that you have the right or permission to provide that information.

The official Malaysian PDPA principles include requirements around consent, notice and choice, disclosure, security, retention, data integrity, and access.

5. Sharing of Information

We may share your information only where necessary and appropriate, including with:

• Cloud hosting providers.
• OCR or AI processing service providers.
• Analytics and error monitoring providers.
• Legal, regulatory, or enforcement authorities where required.
• Professional advisers such as lawyers, auditors, or accountants.

If you choose to share a payment summary through WhatsApp or another third-party platform, the information you share will be handled by that platform according to its own terms and privacy policy.

We do not sell your personal data.

6. Third-Party Services

KiraAsing may use third-party services to operate certain functions, including hosting, receipt scanning or OCR, AI-assisted text extraction, analytics, error monitoring, authentication, and messaging or sharing tools. These third parties may process limited data only as needed to provide their services to us.

We are not responsible for the privacy practices of third-party websites, apps, or services that are not controlled by KiraAsing.

7. Data Storage and Retention

We retain information only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law.

For guest users, receipt and bill data may be processed temporarily and deleted after the session or within a reasonable period, unless the user chooses to save the bill.

For registered users, saved bill history may remain available until deleted by the user or until the account is closed.

We may retain limited technical, security, or transaction records for operational, legal, accounting, or fraud-prevention purposes.

8. Data Security

We take reasonable technical and organisational measures to protect your information against unauthorised access, loss, misuse, alteration, disclosure, or destruction. These measures may include secure hosting, access controls, encryption where appropriate, limited internal access, monitoring and logging, regular system maintenance, and data minimisation where practical.

However, no internet-based service can be guaranteed to be completely secure. You use KiraAsing at your own risk.

9. Your Rights

Subject to applicable law, you may have the right to:

• Request access to your personal data.
• Request correction of inaccurate personal data.
• Request deletion of certain data.
• Withdraw consent where processing is based on consent.
• Ask questions about how your data is used.
• Object to certain processing where applicable.

To exercise these rights, contact us at hello@kiraasing.com. We may need to verify your identity before responding to a request.

10. Children's Privacy

KiraAsing is not intended for children under the age of 13. If you are under 18, you should use KiraAsing only with the consent or supervision of a parent or guardian. We do not knowingly collect personal data from children without appropriate consent.

11. International Data Transfers

Some of our service providers may store or process data outside Malaysia. Where this occurs, we will take reasonable steps to ensure that your information is protected in accordance with applicable data protection requirements.

12. Receipt Images and Sensitive Information

Receipts may sometimes contain personal information, payment references, card details, loyalty numbers, or other sensitive information. Before uploading a receipt, you should review it and where possible cover or crop out:

• Full card numbers and bank account details.
• Personal identification numbers.
• Loyalty or membership numbers.
• Private addresses.
• Any information not needed for bill splitting.

13. Payment Details

KiraAsing may allow users to enter payment-related information such as a phone number, DuitNow ID, bank reference, or QR image for convenience. You are responsible for ensuring that such information is accurate and that you have permission to share it.

KiraAsing does not verify payment details and is not responsible for incorrect transfers or payment disputes.

14. Marketing Communications

If we introduce newsletters, product updates, or promotional communications, we will only send them where permitted by law or where you have provided consent. You may unsubscribe at any time. Service-related messages, such as security notices or important account updates, may still be sent where necessary.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will be published on kiraasing.com with an updated effective date. Your continued use of KiraAsing after changes are published means you accept the updated Privacy Policy.

16. Contact Us

For privacy-related questions, data access requests, correction requests, or deletion requests, please contact: